Spectra:S&D™

Would you like to find out which product is selling in a specific geography?

Would you like to reconcile your primary, secondary and retail sales data?

Do you know where your products nearing expiry are lying?

Do you want to know how your new product is performing in the market?

Do you want to know how your competitors' products are performing in the market?

Today, exchange of information has become very crucial for any business. Vital information on product sales at the secondary and retail level that can be made available to the company in the earliest possible time would not only determine the sales & profitability of the Company, in today's highly competitive world, it could make the difference to its survival.

Information that is available on-line related to Primary, secondary and retail sales, stocks in transit, accounts receivable, sample tracking, calls to doctors, sales expenses would help the company to not only fine tune its sales strategy but also helps them in long term forecasting and product planning.

Managers of successful companies make informed and logical decisions based on FACTS (statistics). Decisions made based on reliable information, enables fewer mistakes in the decision hence helping companies generate more sales and profits. Information based decisions can be made by the managers when current data is organized into formats that can be reviewed. Current data in today's context would be minutes and hours old not days or weeks old.

This means any enterprise for its survival, has to continuously strive for creating competitive strength that enable it to stay ahead of competition. To achieve this, first and foremost, they should deploy tools that provide them access to current and accurate information.

The tool should enable help in specific Sales and Marketing activities, like,

1. Facilitating easy entry of sales and market information by the field force and transmit the information instantly to make it available to the Managers to take decisions. For example facilitating medical representatives of pharmaceutical company to enter data regarding doctor visit, stockist information, competitor information, etc.
2. Converting the field force data into meaningful reports that enables the field managers to take immediate decisions.
3. That helps the Distribution Manager to find out stock levels at various stock holding points like Super stockists, C&FA, and stockists.
4. That helps distribution and line managers to find out stock position of batches of products nearing expiry date and enable expedient disposal of these batches.
5. That helps Product Management Team to monitor the performance of a new product launched into the market on-line and fine tune strategy to ensure its success.
6. That helps the Finance Manager track collection of payment, outstanding and monitor credit status.

In other words, a tool that helps you to collect information with ease. A tool that is structured and presented to improve the efficiency and performance of every manager in your company by providing him reports that can be reviewed on-line.

SPECTRA:S&D™- A Sales And Distribution Solution That Addresses Specific Challenges Of Sales Force Management

SpectraSoft Technologies has developed Spectra:S&D™, a solution to handle Sales and Distribution management to enhance and automate processes of FMCG, Pharmaceutical, Food and Agro-chemicals Sectors. The solution addresses specific needs of Indian Business environment - especially distribution management and statutory compliance needs. The product can be customized to meet the requirement of each company with minimum effort & duration and eEnable & automate the Sales Force. Spectra:S&D™, enables Managers to access information on-line, hence facilitating taking of prompt and informed decisions in several areas like,

• Primary and secondary sales
• Stocks & billing at various points like Super stockist / C&F / C&A /Stockist
• Doctors visited and feed back (For Pharmaceutical Sector)
• Sample management
• Gifts Management
• Daily Call Reports
• Expense Statements
• Stocks in transit
• Receivable management.

KEY FEATURES OF SPECTRA:S&D™

The functionality of sales and distribution is addressed under three modules

• Distribution Management
  
• Sales Force Management
  
• Product Marketing Management

The modules are fully integrated with each other, enabling single point data entry, i.e. sale through an invoice automatically creates a receivable entry, while depleting the stock from the warehouse. When payment is received against an invoice the liability is automatically reduced from the debtor and his credit limit is adjusted automatically.

The modules can either be implemented as stand alone or in an integrated fashion.

What are the Advantages in Sales and Distribution System?

• Details of Stock Requirements Planning, Stock Allocation, Targets, Order Processing, Despatches and Receipts are at available at the click-of-a-button.
  
• Tracks all types of In-transits and provides visibility of overall in-transits inventory status between company and customers and Inter customers.
  
• Inventory system enables users to monitor stock levels and availability on-line.
  
• Enables tracking of pending payments and authorize delivery of products.
  
• Uses Data Warehouse as the reporting and exploration tool. This enables users to gain immediate access to the information available in the database.
• Performance can easily be measured in: Inventory Control, Material Shortages, Outstanding, Pending Settlements/Claims etc., Customer Service, Productivity & Field Management.
• Spectra:S&D™ assists users in balancing customer requirements against Production and Stock, by providing timely information.

What are the advantages of Field Reporting?

• Field Managers have immediate, on-line access to information.
  
• Field Force builds and maintains lasting and profitable relationships with customers.
  
• Saves time and costs associated with delayed sales cycles by rapidly calculating custom configurations and quotes.
  
• Decreases errors at the point of sale by ensuring accurate product, pricing and financing data.
  
• Reduces time spent on administrative tasks and increases the time spent for selling.
  
• Tracks and manages sales activity easily, including opportunities and revenue forecasts, with optional system that is automatically fed with sales and customer data in real-time.
  
• Many reports can be generated on-line.

Security

• Access to modules & options within the modules is controlled through an encrypted login and password control.
• User Friendly Administration module for maintaining Field Force, Doctors, Territory, product, pricing, samples data and many more.